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BBMP E-Khata: A Comprehensive Outlook

Introduction

The Bruhat Bengaluru Mahanagara Palike (BBMP) has introduced the e-Khata, a digital version of the traditional Khata, to simplify property documentation and transactions. This initiative enhances transparency, reduces bureaucratic delays, and allows property owners to access their property details online.
For property owners in Bengaluru, understanding e-Khata is crucial, as it plays a vital role in legal ownership, tax payments, and property transactions. This article provides an in-depth overview of BBMP e-Khata, including its features, benefits, application process, eligibility, and challenges.

What is an e-Khata?

An e-Khata is an electronic property document that records essential property details such as ownership, location, size, and tax obligations. It serves as proof of property ownership and is required for:
  • Paying property taxes
  • Selling or transferring ownership
  • Applying for loans or mortgages
  • Obtaining building permits
The e-Khata replaces the traditional physical Khata document, making it more accessible and tamper-proof.
Difference Between A-Khata and B-Khata
Properties in Bengaluru are categorized under A-Khata and B-Khata, which influence their eligibility for e-Khata registration:
  • A-Khata: Properties with clear legal titles and complete tax payments. Eligible for e-Khata and legal property transactions.
  • B-Khata: Properties with legal issues or tax arrears. These need regularization before obtaining an e-Khata.
Benefits of e-Khata
The introduction of e-Khata brings several advantages for property owners:
  • Digital Accessibility: Access property details online, reducing the need for physical visits to BBMP offices.
  • Transparency & Security: Minimizes the risk of fraudulent documentation and errors in property records.
  • Ease of Transactions: Facilitates property sales, transfers, and tax payments efficiently.
  • Faster Processing: Reduces bureaucratic delays in updating property details.
Eligibility Criteria
To apply for an e-Khata, property owners must meet the following criteria:
  • The property must be within BBMP limits.
  • The owner must possess valid ownership documents.
  • Property tax payments must be up to date.
  • The property should have been approved by the relevant planning authority (BDA, BMRDA, etc.).
Required Documents for e-Khata Application
To register for an e-Khata, applicants need the following documents:
  • Sale Deed (proof of property ownership)
  • Encumbrance Certificate
  • Latest Property Tax Receipts
  • Approved Building Plan or Layout
  • Occupancy Certificate (for newly constructed properties)
  • Owner’s Identity Proof (Aadhaar Card, PAN Card)
  • Address Proof (Electricity or Water Bill)
  • Property Identification (PID) Number
How to Apply for BBMP e-Khata
Property owners can apply for e-Khata through online or offline methods.
Online Application Process (via BBMP e-Aasthi Portal)
  1. Visit the BBMP e-Aasthi Portal
    • Open the official website: bbmpeaasthi.karnataka.gov.in.
    • If you are a new user, register by providing your mobile number and email ID. Existing users can log in with their credentials.
  2. Select the e-Khata Application Option
    • Navigate to the ‘e-Khata Application’ section.
    • Choose the type of application: New e-Khata registration, Transfer, or Modification.
  3. Fill in the Application Form
    • Enter personal details such as name, address, contact information.
    • Provide property details including Property Identification (PID) Number, property tax details, and survey number.
  4. Upload the Required Documents
    • Attach scanned copies of essential documents such as the Sale Deed, Encumbrance Certificate, Property Tax Receipts, etc.
    • Ensure that all documents are in the specified format (PDF, JPEG) and meet the size requirements.
  5. Pay the Applicable Fees
    • The system will calculate the applicable fees based on the property type.
    • Make the payment using net banking, UPI, or credit/debit cards.
  6. Submit the Application and Track Status
    • After submission, you will receive an acknowledgment number.
    • Use this number to track the status of your application on the e-Aasthi portal.
    • Once verified, you will receive the e-Khata certificate via email, or you can download it from the portal.
Verification Process for e-Khata Application
The BBMP e-Khata verification process involves multiple stages to ensure authenticity and compliance:
  1. Document Verification
    • BBMP officials cross-check the submitted documents with their records.
    • Any discrepancies or missing information may result in rejection or requests for additional documents.
  2. Property Tax Validation
    • BBMP verifies whether all property tax payments are up to date.
    • If there are outstanding dues, the application may be put on hold until payment is completed.
  3. Site Inspection (If Required)
    • In certain cases, BBMP may conduct a physical site inspection.
    • This ensures that the property details match the submitted documents and there are no unauthorized constructions.
  4. Approval and e-Khata Generation
    • Once the verification process is completed successfully, the e-Khata is generated.
    • The applicant receives a notification via email or SMS, and the document can be downloaded from the BBMP e-Aasthi portal.
Offline Application Process
  1. Collect an e-Khata application form from the nearest BBMP ward office.
  2. Fill in the required details accurately.
  3. Attach photocopies of supporting documents.
  4. Submit the completed form and documents to the BBMP office.
  5. Pay the necessary fees.
  6. Receive an acknowledgment slip for reference.
  7. The verification process follows the same steps as the online method, including document checks, tax validation, and potential site inspections.
How to Look for e-Draft for the Property
Before obtaining the final e-Khata, applicants can check and download the e-Draft to verify details. The e-Draft acts as a preliminary document that allows property owners to review and correct any errors before finalization.
Steps to Download e-Draft
  1. Log in to the BBMP e-Aasthi Portal
  2. Enter Property Details
    • Provide the Property Identification (PID) Number or other necessary details to retrieve your property record.
  3. Access the e-Draft Section
    • Navigate to the e-Draft section to view your property details.
    • Check for errors in ownership information, dimensions, tax records, etc.
  4. Download and Verify
    • Download the e-Draft and cross-check the details against your original property documents.
    • If discrepancies exist, raise a request for correction via the portal.
  5. Approval and Final e-Khata Generation
    • If the details are correct, proceed with submission for final approval.
    • Once approved, download the final e-Khata document.
Processing Time and Fees
  • Processing Time: Typically 30 days, as per the Sakala Act.
  • Registration Fee: 2% of the property value (as per sale deed).
  • Service Charge: ₹40 for online applications.
Conclusion
The BBMP e-Khata system is a significant step toward digitizing property records in Bengaluru, promoting transparency, efficiency, and security. Property owners should ensure they comply with eligibility requirements and submit accurate documentation for hassle-free processing.

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